Principles for handling complaints:
- As far as possible, complaints are resolved to the complainant’s satisfaction as quickly as possible, through an immediate informal (verbal) response by frontline staff.
- We will ensure that all complaints are handled promptly, within our targets for responses and with openness and transparency.
- Complainants are advised about the complaints procedure and the opportunities for representation, interpretation/translation and sign language support and conciliation are provided.
- We will conduct a thorough investigation, so that the complainant is satisfied that we have made a reasonable attempt to provide a full response.
- Will be investigated with openness and transparency so that it is fair to both the complainant and Healthshare Ltd.
- The viewpoint of the staff involved in a complaint will be represented in any investigation and the staff will be treated with understanding and consideration at each stage of the process; without blame.
- Deficits and failures in service provision are identified and remedial action is taken, for learning which is shared across all our services.
- If resolution cannot be reached at a local level, we will inform the complainant of how they can escalate their complaint or obtain an independent review of their complaint, where appropriate.
Who can make a complaint?
A patient, family member, or a carer, who has been affected by, or is likely to be affected by, any action of Healthshare Ltd. or their staff.
In the case of a child, the representative must be a parent, guardian or other adult person who has responsibility for the care of the child. If the child is in the care of the Local Authority or a voluntary organisation, the representative must be a person authorised by the Local Authority or the voluntary organisation.
What if I am not the patient?
Any person wishing to make a complaint on behalf of someone else must have written consent to do so from the service user. Healthshare Ltd. has a consent form that can be used in this case; we will contact you to explain this.
What is the Process for Reviewing My Complaint?
For all written complaints that we receive, you will receive:
- An acknowledgement, within 2 working days of receiving your complaint.
- A full response, following a review from the Service Operations Manager, within 20 working days.
- You will be kept informed of the progress of your complaint.
We like to hear how we have handled your complaint.
We are sorry you have had cause to complain. We would like to hear how we have handled your complaint.
Where Can I Get Independent Advice & Help?
The Independent Complaints Advocacy Service (ICAS) is a free and independent service that can help you make a complaint. For details of your local office please call their helpline on 0300 330 5454 or visit www.pohwer.net
Complaining to the Care Quality Commission (CQC)
Complainants who remain dissatisfied following local resolution may refer their complaint to the Care Quality Commission asking for an independent review of their complaint. The complainant can only refer their complaint to the Care Quality Commission when they have received a final response from Healthshare Ltd. http://www.cqc.org.uk/contact-us/how-complain/complain-about-service-or-provider
Taking it Further - If you remain dissatisfied with the outcome you may refer the matter to:
The Parliamentary and Health Service Ombudsmanare an independent and free complaint handling service. They make final decisions on complaints that have not been resolved by NHS in England and UK government departments and some UK public organisations. They do this fairly, without taking sides. They are not part of the NHS or the Government, and they are not a regulator. The Parliamentary and Health Service Ombudsmanare were set up by Parliament to provide a free and independent complaint handling service.
Please view Healthshare's Complaints Policy
How have we handled your complaint?
Please go to our complaints handling questionnaire and let us know how we are doing.
Contact us to find out if we can help:
Telephone: 0345 015 4033. Text ‘call back’ with your name and mobile number to 07624 813 005 and we will get back to you
Address: The Parliamentary and Health Service Ombudsman Millbank Tower Millbank London SW1P 4QP.